Volume Sports Photography Terms of Service
Theresa Marie Photography is honored to photograph your athlete and provide images that celebrate their hard work, personality, and season. These terms outline the policies, permissions, and expectations connected to volume sports photography services, image ordering, and related products. Please review these terms before participating in picture day services or placing an order.
Session Participation and Photography Services
Participation in volume sports photography services may occur through an individual athlete session, team picture day, league photography event, school photography event, or other organized sports-related photography service coordinated by Theresa Marie Photography and/or the hosting organization.
Photography services are considered accepted once the athlete participates in the photography session, whether or not an image purchase is ultimately made.
No Purchase Requirement
There is no obligation to purchase images, digital files, prints, composites, or other products after the athlete has been photographed.
Parents, guardians, and/or authorized purchasers may choose whether to place an order based on the images and products made available after the session.
Ordering and Product Availability
Following the session, image galleries, proofs, order forms, or online ordering access may be provided for viewing and purchasing available products.
Available products may include individual portraits, team images, digital files, prints, specialty products, and athlete composites. Product offerings, background options, composite styles, and package options may vary by team, organization, sport, or event.
All orders placed are final once submitted.
Payments, Pricing, and Refund Policy
All payments made to Theresa Marie Photography for image orders, digital files, prints, composites, packages, or other products and services are non-refundable and non-transferable.
Pricing is based on the current price list at the time of purchase. Theresa Marie Photography reserves the right to change product offerings, package structures, pricing, backgrounds, composite options, and promotions at any time without prior notice.
No product, image, or digital file will be delivered until the related order has been paid in full.
Image Selection and Photographer Discretion
Theresa Marie Photography retains full creative and professional discretion over posing, expression coaching, lighting, cropping, editing, background selection, and overall artistic presentation, including the design and creation of composites.
For volume sports photography, image variety may be more limited than in a custom portrait session due to scheduling, time constraints, athlete participation, event structure, and team logistics.
RAW, unedited, or unfinished files are not provided under any circumstances.
Composite Images
Composite images are artistic products created at the discretion of Theresa Marie Photography using photographed images of the athlete along with digital design elements, graphics, textures, backgrounds, and other creative enhancements.
Composite previews, sample designs, and final products may differ slightly in layout, lighting effects, color treatment, or graphic placement based on artistic judgment, production requirements, and the source images captured during the session.
The final composite delivered shall be deemed acceptable so long as it is generally consistent with the style and product ordered.
Image Delivery Timeline
Estimated turnaround times for galleries, proofs, digital delivery, composite completion, and product fulfillment are approximate and may vary based on seasonal workload, order volume, lab processing times, team size, or unforeseen circumstances.
Reasonable delays do not constitute grounds for cancellation, refund, chargeback, or liability.
Team, League, and Event Coordination
When photography services are provided in coordination with a school, team, club, coach, booster organization, or league, Theresa Marie Photography is not responsible for inaccurate roster information, missed communications, scheduling changes, athlete lateness, uniform issues, absent players, or organizational errors outside the photographer’s control.
It is the responsibility of the parent, guardian, athlete, and/or organizing party to ensure the athlete is present, prepared, and in the correct uniform or attire at the scheduled photography time.
Athlete Conduct and Cooperation
Theresa Marie Photography is not responsible for expressions, posture, uniform condition, hair appearance, lack of cooperation, or other appearance-related factors resulting from the athlete’s participation, non-participation, or limited cooperation during the session.
Refunds or re-shoots will not be provided due to facial expressions, smiles, posture preferences, closed eyes, temporary marks, wrinkled uniforms, or other issues not caused by photographer error.
Rescheduling, Retakes, and Missed Picture Days
Because volume sports photography is often scheduled around teams, facilities, schools, and event logistics, individual rescheduling requests may not be available.
Retakes, make-up sessions, or replacement images may be offered solely at the discretion of Theresa Marie Photography and are subject to scheduling availability, facility access, and any additional fees that may apply.
Missed picture days do not guarantee a make-up session, refund opportunity, or future ordering access.
Copyright and Image Use
All images, composites, designs, and related materials remain the exclusive copyrighted property of Theresa Marie Photography.
The purchase of digital files grants a personal-use license only. Images may not be altered, edited, filtered, screenshot, copied from proofs, used commercially, submitted to sponsors or publications for commercial use, or reproduced for sale without prior written permission from Theresa Marie Photography.
Marketing and Promotional Use
By participating in volume sports photography services, the parent, legal guardian, athlete if age 18 or older, and/or purchasing party grants Theresa Marie Photography the unrestricted right to use captured images for lawful business purposes including but not limited to portfolio display, website use, social media, studio samples, printed marketing materials, advertisements, promotional campaigns, competitions, editorials, educational content, and other business-related marketing purposes.
No compensation will be provided for such use.
Minors
If the photographed athlete is under the age of 18, the parent or legal guardian confirms they have authority to consent to photography services, product purchases, and these terms on behalf of the minor.
Assumption of Risk and Liability
Parents, guardians, and athletes understand that sports photography may occur in gyms, fields, stadiums, locker-adjacent areas, outdoor venues, or other event locations that may involve equipment, balls, bats, uneven surfaces, weather conditions, crowds, or other ordinary risks associated with athletic environments.
Participation in photography services constitutes acceptance of these risks. Theresa Marie Photography is not liable for injuries, accidents, losses, or damages occurring before, during, or after the photography session, except where prohibited by law.
Color, Printing, and Product Variation
Final printed products and digital displays may vary slightly in color, density, sharpness, and finish due to monitor calibration, lab processes, paper type, product material, and manufacturing variation.
Such variations do not constitute defects or grounds for refund.
Non-Disparagement and Good Faith Resolution
Any concerns regarding services, products, or image delivery shall be communicated directly to Theresa Marie Photography in good faith before the publication of public complaints or disputes.
Clients and purchasing parties agree not to publish false or knowingly misleading statements intended to harm the reputation, operations, or business interests of Theresa Marie Photography. This provision does not restrict the right to share honest opinions based on genuine experience.
Chargebacks and Payment Disputes
By placing an order, the purchaser agrees not to initiate a chargeback or payment dispute for products or services that have been delivered substantially as described.
In the event of a payment dispute or chargeback, Theresa Marie Photography reserves the right to suspend delivery, revoke digital access where permitted, and pursue recovery of the original amount due, related fees, collection costs, and reasonable attorney’s fees where allowed by law.
Legal Fees
In the event of legal action arising from these terms or the related photography services, the prevailing party shall be entitled to recover reasonable attorney’s fees, court costs, and related expenses to the extent permitted by law.
Force Majeure
Theresa Marie Photography shall not be held liable for delays, cancellations, or failure to perform due to causes beyond reasonable control, including but not limited to severe weather, venue restrictions, illness, injury, emergency conditions, equipment failure, labor shortages, acts of God, government orders, transportation issues, or other unforeseen events.
